In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with exceptional people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Job Description:

Parsons is looking for an amazingly talented Office Coordinator to join our team! This position will be onsite for the Gateway Hudson Tunnel Project for its two project management offices -
(one in Lower Manhattan, NY, and one in Downtown Newark, NJ) housing over 300 employees (combined GDC and MPA).

What You'll Be Doing:

• Facilitate and Control inventory of supplies at all GDC workspaces, work with purchasing staff to replenish supplies when necessary, and obtain GDC supervision approval of supply inventories and what need to be re-ordered.

• Manage phones, mail, and office supplies, ensuring that calls, packages, and resources are properly routed in a timely fashion.

• Coordinate badge issuance for employee building and floor entry, as well as visitor access requests in both NY and NJ offices. Oversee data on badge use and building occupancy.

• Oversee copier / printer, paper shredder, and other office equipment for proper functionality and maintenance.

• Log, maintain, and follow through on maintenance requests for the organization.

• Complete weekly office audits of both NY and NJ offices to ensure that supplies are stocked, maintenance and IT issues are logged, and that GDC office spaces encourage productivity.

• Provide as-needed front desk / reception coverage at the NY and NJ offices in the place of executive assistants during staff leave.

• Support the administration of the fleet management plan.

• Prepare, review, and submit all invoices related to GDC’s physical facilities including leasing, maintenance, and additional space rentals.

• In addition, the Office Coordinator will assist the GDC Manager of Workplace Experience (MWE) in the following:

• Administer contracts and relationships with vendors, including landlords, cleaning, catering, and maintenance providers.

• Coordinate office layouts to support various work styles, including collaborative zones, quiet areas, and relaxation spaces.

• Collaborate with GDC’s safety and security team to ensure authorized staff, vendors and consultants maintain access to the facilities at all times.

• Coordinate office moves or renovations with minimal disruption to daily operations.

• Maintain seating charts of both GDC’s NY and NJ Offices and oversee assignments for new hires and staff exiting the organization

• Optimize space utilization for efficiency and comfort.

• Develop, implement, and maintain fire safety, evacuation, and active shooter response plans; oversee the training and coordination of fire wardens and searchers, ensuring readiness through regular drills and

  compliance with safety regulations.

What Required Skills You'll Bring:

• Bachelor's Degree in related field and 8+ years of experience

• Proven ability to perform in a lead capacity, excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required.

Security Clearance Requirement:

None

This position is part of our Critical Infrastructure team.

For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see what's next!

Salary Range: $86,700.00 - $151,700.00

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.