Office Administrator (Saudi National)

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Riyadh
R161476
Administration
Additional posting locations:

Job Description:

Parsons is seeking a highly organized and proactive Office Administrator to support the daily operations of a major infrastructure buildings project. The Office Administrator will play a vital role in ensuring efficient office management, coordinating administrative activities, and providing support to project leadership and teams. This position requires strong multitasking abilities, attention to detail, and excellent communication skills to manage a fast-paced, dynamic work environment effectively.

What You'll Be Doing:

  • Oversee the day-to-day operations of the project office, ensuring a smooth and efficient working environment.

  • Manage office supplies inventory, procurement, and vendor relationships to ensure uninterrupted operations.

  • Coordinate maintenance and servicing of office equipment and facilities.

  • Provide administrative support to project leadership, including scheduling meetings, preparing correspondence, and managing calendars.

  • Draft, review, and distribute documents such as reports, memos, and presentations.

  • Organize and maintain physical and electronic files in compliance with document control policies.

  • Act as the point of contact for internal and external communications, ensuring timely and accurate responses.

  • Liaise with clients, contractors, and project stakeholders to facilitate effective communication.

  • Coordinate logistics for meetings, workshops, and events, including booking venues and arranging catering as required.

  • Assist with onboarding new team members by preparing workstations, IT equipment, and access credentials.

  • Maintain records of employee attendance, leave requests, and other administrative details.

  • Support staff welfare initiatives, ensuring a positive and inclusive workplace environment.

  • Organize travel arrangements for project staff, including flights, accommodation, and transportation.

  • Manage expense reports and reimbursements in accordance with company policies.

  • Ensure adherence to company policies and procedures in all administrative activities.

  • Prepare and submit regular reports on office operations, expenses, and other relevant metrics.

  • Support audits and compliance reviews by maintaining accurate records and documentation.

What Required Skills You'll Bring:

  • Diploma or bachelor's degree in Business Administration, Management, or a related field (preferred).

  • Minimum of 5 years of experience in office administration, preferably in the construction, engineering, or infrastructure sectors.

  • Experience in a large, multidisciplinary project environment is an advantage.

  • Strong organizational and multitasking skills, with the ability to manage competing priorities effectively.

  • Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Excellent written and verbal communication skills.

  • Ability to work independently and as part of a team in a fast-paced environment.

  • Attention to detail and a commitment to maintaining confidentiality and professionalism.


What Desired Skills You'll Bring:

  • Familiarity with document management systems and project management tools (preferred).

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

COMPETITIVE BENEFIT OFFERINGS

Financial Wellness

We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.

Work Life Harmony

Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.

Career Development

We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.

Veteran Support

We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.

Mind & Body

At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.

Health

Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.

Want to learn more about the benefits eligible for the Parsons’ location you are interested in? Click below to find out more!
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