Job Description:

Parsons is looking for an amazingly talented Senior Document Controller  to join our team! In this role you will be responsible for the flow and storage of all project documentation (correspondence, contracts, construction documents, engineering, schedules, etc.) between project operations, engineering disciplines, construction team, and other related support groups.

What You'll Be Doing:

• Selects personnel for project assignments to fulfill client and project requirements.  Establishes clear/concise work standards and goals. 

• Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.

• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.  Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.  Initiates and replies to routine correspondence related to area of responsibility.

• Keeps abreast of department technologies, techniques, and services relevant to area of responsibility.  Works with other staff members as needed to develop and improve services.  Responds to changing technology environment and participates in decision making activities relating to customers’ needs.

• Provides assistance to users in capturing and locating electronic information.

• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.  May revise system or schedule as required to ensure timely approvals and distribution.  Expedites review, signature approval, and release of supplier and internally produced documents.

• Verifies retention requirements, arranges document cataloging, packing, and long-term storage, or disposal of appropriate documents at time of closeout.  Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval. 

• Assists junior document control staff to ensure effective implementation of project-specific procedures.  Serves as liaison between support group, home office and field personnel.  Interfaces with groups inside and outside the organization.

• Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.  Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management. 

• Prepare the needed reports.

• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring:

• Degree in MIS or related discipline from a recognized institution/ university.

• Minimum 10 years’ experience in construction projects, specifically management experience across multi-disciplinary teams.

• Advantageous to have extensive experience of significant PM/CM contracts.

• Technical Skills required:

  • Strong problem-solving skills.

  • Strong verbal and written communication skills in English.

  • Experienced in using ACONEX and other similar EDMS software is required.

• Soft Skills required:

  • Senior leadership experience, capacity, and demeanor.

  • Strong coaching qualities.

  • Strong negotiation skills.

  • Ability to delegate tasks and provide direction to junior staff.

  • Ability to manage and resolve disputes.

  • Strong organizational and time management skills

What Desired Skills You'll Bring:

• Ability to follow through & clearly deliver work instructions in a complex stakeholder environment.

• Ability to work in a matrix organization (dual reporting). Ability to interact with senior-level management. Ability to consult, motivate, and negotiate effectively with client groups, co-workers, employees, vendors, and contractors.

• Must function effectively under time constraints, schedule workload to meet deadlines, and have the ability to prioritize.

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.