In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons.  Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Job Description:

Parsons is looking for an amazingly talented Senior Office Assistant (Port) to join our team! In this role you will provides high-level administrative and coordination support to the Port Department. The role is responsible for maintaining project schedules, organizing meetings, preparing reports, managing documentation, and supporting internal communications to ensure the efficient day-to-day operation of departmental functions and project execution.

What You'll Be Doing:

• Coordinate administrative and operational activities related to port projects, including tracking timelines, schedules, and task assignments.

• Liaise with internal teams and clients to clarify project objectives, requirements, and deliverables.

• Provide administrative assistance to project teams and support schedule management, document preparation, and data entry.

• Maintain organized project documentation, ensuring all files, records, and reports are up to date and accessible in accordance with Royal Commission standards.

• Handle routine administrative tasks such as document filing, photocopying, and distribution of communications and reports.

• Support preparation of presentations, reports, and other departmental documents.

• Act as a central point of contact for project status updates and communication among stakeholders.

• Schedule and coordinate internal and external meetings, prepare agendas, take meeting minutes, and follow up on action items.

• Assist in identifying and analyzing project risks and opportunities, and escalate concerns to the appropriate authority.

• Prepare statistical and analytical reports as requested by management.

• Provide general administrative support to the Port Department and assist other departments with construction-related documentation and coordination needs.

• Support system updates, data entry, and maintenance of project databases and administrative systems.

What Required Skills You'll Bring:

• Candidate should have a Bachelor Degree in Business Administration, Finance or related field.

• Minimum of 3 years of project experience in project coordination, document controlling, administration, support and secretarial works.

What Desired Skills You'll Bring:

• Ability to prepare project’s reports, organization structure, flow charts, schedules and action plans.

• Candidate should have solid organization skills including multi-tasking and time management.

• Strong working knowledge of computer Microsoft word, excel, PowerPoint presentation and date processing software.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.