Job Description:

Admin Assistant / Document Controller (UAE National)

Abu Dhabi, UAE

Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will get to carry out the following:

What You'll Be Doing:

• Ensures that pre-established requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

• Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution.

• Expedites review, signature approval, and release of produced project documents.

• Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project or management.

• Determines from the client what is required; collects the necessary data; oversees preparation of covers, tabs, etc.; secures approval from the client; and ensures reproduction and assembly in a timely manner.

• Prepares transmittals for engineering documents and requisitions.

• Attends project meetings, as needed, to give status of requisitions or other documents and to be kept current on project status.

• Performs other responsibilities associated with this position as may be appropriate

What Required Skills You'll Bring:

• High school diploma (or equivalent).

• Preferably 1 year of relevant administrative work experience

• Fresh graduates are also welcome to apply.

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.

• Assignments will require a working knowledge of Electronic Document Management Systems.

• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

• Must be UAE national.

 

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.