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Job Description:

Position Overview:

Parsons is looking for a proactive and detail-oriented Engineering Administrator to support the technical teams working on the Airport Infrastructure Programme. The ideal candidate will have a strong administrative background combined with a basic understanding of engineering principles. This role is crucial in ensuring the smooth operation of engineering processes, documentation management, and communication within the engineering department. The Engineering Administrator will assist in maintaining project schedules, managing technical documentation, and supporting the engineering team in day-to-day operations.

What You’ll Be Doing:

Documentation Management & Coordination:

• Assist with the preparation, filing, and tracking of engineering documentation, including drawings, reports, and technical specifications.

• Maintain a comprehensive filing system for all project-related documents, ensuring quick retrieval and proper organization.

• Ensure that all engineering documentation is updated, complete, and compliant with project requirements.

Technical Support for Engineering Teams:

• Provide administrative support to engineers and technical staff, assisting with the preparation of project reports, meeting minutes, and correspondence.

• Coordinate communication between engineering teams and other departments, ensuring that all technical information is conveyed accurately and in a timely manner.

• Assist in tracking project milestones and ensuring that key deadlines are met, providing support in resolving any delays or issues.

Project Scheduling & Tracking:

• Help coordinate and manage project schedules, ensuring that all engineering activities are properly scheduled and resourced.

• Track project progress and report any deviations from the planned timelines, assisting with corrective actions.

• Assist with managing project budgets, ensuring that expenses are properly recorded and within allocated resources.

Inventory & Resource Management:

• Monitor and manage engineering materials and supplies, ensuring that necessary resources are available for the team.

• Coordinate the procurement of equipment and materials in conjunction with the engineering team’s needs.

• Assist in tracking resource usage and ensuring that inventory is kept up-to-date and managed effectively.

Compliance & Standards Tracking:

• Ensure that all engineering documentation and activities adhere to industry standards, company policies, and regulatory requirements.

• Assist in tracking compliance with health and safety regulations and quality assurance standards throughout the project lifecycle.

Internal & External Communication:

• Act as a liaison between internal engineering teams, contractors, and external stakeholders, ensuring smooth communication.

• Assist with the preparation of presentations and reports for senior management, summarizing engineering progress and technical issues.

• Coordinate and schedule meetings, including technical reviews, project progress updates, and team collaboration sessions.

Support for Technical Problem Solving:

• Assist the engineering team in resolving technical issues by providing administrative support, such as gathering data, scheduling meetings, and following up on action items.

• Maintain a system for tracking technical issues and their resolutions, ensuring proper documentation of problem-solving efforts.

Health, Safety & Environmental Support:

• Assist in ensuring compliance with safety regulations and environmental guidelines during engineering operations.

• Help organize safety audits, risk assessments, and training sessions for the engineering team.

What Required Skills You’ll Bring:

• Education:

  • Bachelor’s degree in Engineering, Business Administration, or related field. Relevant certifications or training in administrative support or project management is a plus.

• Experience:

  • Minimum of 2 years of experience in an administrative or coordination role, ideally in an engineering or construction environment.

  • Basic understanding of engineering concepts and terminology is preferred.

  • Previous experience with project management tools or software (e.g., MS Project, Primavera, or similar) is a plus.

• Skills & Knowledge:

  • Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.

  • Excellent written and verbal communication skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.

  • Attention to detail and ability to maintain accuracy in a fast-paced environment.

  • Ability to work independently, take initiative, and prioritize tasks.

What Desired Skills You’ll Bring:

• Technical Knowledge:

  • Familiarity with engineering documentation, drawings, and technical specifications.

  • Understanding of construction and infrastructure project workflows is a plus.

• Certifications:

  • Project Management Certification (e.g., PMP) or administrative certifications would be beneficial.

• Industry Experience:

  • Experience working in the infrastructure, construction, or airport development sectors would be an advantage.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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