Senior Document Controller

We harness the power of innovation so that you can change the world and help our customers solve their most complex challenges

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Office
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Saudi Arabia
SA - Riyadh
Req ID Icon
R154623
Category:
Accounting/Finance/Administration

Job Description:

Parsons is looking for an amazingly talented Senior Docuement Controller to join our team!

What You'll Be Doing:

  • Supporting the PMO, Client, Consultants etc. infrastructure development projects by applying appropriate and proper electronic document archiving procedures;
  • Performing quality control checks to ensure that digital files are Complete, Legible, Oriented correctly, Named consistently with the file naming convention, and Archived consistently with the file directory structure convention;
  • Developing and/or revising document control procedures as required by the Program.
  • Ensuring that activities in the document control processing adhere to document control procedures.
  • Monitoring the use of the automated workflows and ensuring they are consistently operational / performing as designed.
  • Supervising the accuracy of data entered by the document control staff in applied document control system.
  • Supervising the efficiency of applied document control system on a regular basis and coordinating with the PMIS administrator about issues or modifications.
  • Issuing and distributing reports on the status of documents to ensure all outstanding issues have been addressed.
  • Supervising the proper organization and maintenance of the Project Documents.
  • Communicating with all Program staff about any policy changes in the document control department.
  • Ensuring that all requests for documents are addressed in an efficient and expedited manner.
  • Preparing document control reports or any type of document required by any Program department.
  • Ensuring document distribution, both in hard copy and electronic copy, is carried out efficiently to meet the needs of the Program.
  • Supervising and managing the activities of the document control associates.
  • Communicating with the staff and ensuring that the necessary equipment and training are provided.
  • Regularly liaise with project teams to establish and coordinate work to ensure requirements are efficiently met.
  • Assisting in the preparation of specialized program reports / presentations for management.
  • Must be able to effectively and efficiently plan work commitments and priorities to accomplish the mission objectives as directed by Project Controls.
  • Coordinating with the project team, contractors, consultants, and Information Technology (IT) department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final repository;
  • Performing additional assignments as directed.

What Required Skills You'll Bring:

  • Receives, tracks, and monitors documents using standard document management programs to register documents, create workflows, maintain databases, and produces logs, transmittals, and other reports as required.
  • Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
  • Contributes as a team player who is deadline driven and works well with others.
  • Provides assistance to users in capturing and locating electronic information.
  • Exceptional information management/document control skills
  • Proficient with EDMS (Aconex, Sharepoint, PMWeb)
  • Demonstrated ability to interact effectively with Client and consultants

What Desired Skills You'll Bring:

  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
  • Assignments will require a working knowledge of Electronic Document Management Systems (PMWeb, Aconex)
  • Good written and oral communication skills
  • Organizational and interpersonal skills

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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OUR MISSION

We’re committed to delivering innovative infrastructure, defense and security solutions to enable a sustainable, safer, smarter and more connected world.

ABOUT US

Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance.

Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future.

PARSONS IN CANADA

Parsons has contributed to major infrastructure projects in Canada since the 1940’s, helping to design and build many well-known landscapes across the country, including the Regina Bypass, Turcot Exchange, Kicking Horse Canyon, Olivier-Charbonneau Bridge, and the Edmonton Light Rail Transit. Our markets are diverse, including Bridge, Tunnel, Road and Highway, Aviation, Rail and Transit, Smart Vehicle Solutions, Smart Mobility, Integrated Delivery, Environmental Remediation, Mining and Reclamation, and Water/Wastewater, as well as serving numerous industrial clients. The Parsons’ signature stands out and our achievements have been recognized via numerous awards for innovation and quality, particularly in long-span bridges, complex brigles, and major road networks expansions. Our teams work across Canada in many provinces, including Alberta, Ontario, Manitoba, British Columbia, Quebec, Saskatchewan, Northern Territories and the Yukon.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.

2021 Forbes The Best Employers for Diversity Badge

For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.

2023 Military Friendly Top 10 Employer Badge
Diversity, Equity, Inclusion & Belonging Badge
2023 World's Most Ethical Companies Ethisphere Badge
2023 Readers' Choice Top 50 Employer for STEM Workforce Diversity
2023Woman Engineer Magazine Top 50 Employer Badge
2023 Los Angeles Business Journal DEI Company of The Year Badge
2023 Equality 100 Leader in LGBTQ+ Workplace Inclusion Badge
2023 Vets Indexes 4 Star Employer Badge
2023 Military Times Best Employer for Vets Badge
Proudly Supporting ESGR Badge
2023 Minority Engineer Magazine  Reader's Choice Top 50 Employer Badge
2022 U.S. Department of Labor Gold Award Badge
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4 Continents

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75+ Years

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17,000+ Employees

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80+ Languages

COMPETITIVE BENEFIT OFFERINGS

Financial Wellness

We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.

Work Life Harmony

Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.

Career Development

We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.

Veteran Support

We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.

Mind & Body

At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.

Health

Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.

Want to learn more about the benefits eligible for the Parsons’ location you are interested in? Connect with one of our recruiters for further detail.

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Parsons has a long-standing reputation as an industry leader in domestic and international engineering and construction projects. The company also has a solid history supporting federal government work.”

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Chris
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