Principal Contract Administrator

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Req #:
R146660
Location:
Saudi Arabia
SA - Jizan
Category:
Legal/Contracts/Procurement

Job Description:

Principal Objective:  A brief summary of the responsibilities of the position

Responsible for providing Construction Department with the required contract activities and assigned pre-award contract administration functions. Provide technical guidance to the Construction Department, including design type contracts, contract preparation, evaluation, negotiation and award of public works, operations & maintenance, consulting studies. Responsible for protecting the Royal Commission and Company interests in all contractual matters.

Major Activities Performed:  List the major job function(s) of the position.

  • Administration of on-going Contracts, including monitoring Contractor and Client compliance with the Contract documents.

  • Preparation, Review and Approval of Work Orders including verification of inclusions, terms, cost limits, and contractual and procedural compliance.

  • Preparation and coordination of formal communication with 3rd parties, including Design Consultants, Contractors, Sub-Contractors and Governmental agencies.

  • Liaise with all stakeholders within the Client’s organization to ensure receipt of process relevant input and ‘buy-in’ as applicable.

  • Review and respond to Contractor and Sub-Contractor claims in accordance with the provisions of the Conditions of Contract and ensure the Client’s interests are protected.

  • Preparation of Contract Change and Variation Orders.

  • Preparation of bespoke Sub-Contract and Supplier agreements for minor on-site requirements on a needs basis.

  • Facilitate contract close-out procedures to ensure that all terms and conditions of contracts have been complied with prior to final payment to contractors and sub-contractors.

  • Ensure all time-barred registrations and documentation, such as warranties, bonds, insurances, guarantees, are in place and maintained and updated in accordance with the Contract and are in compliance with the Contract requirements.

  • Periodic Performance Evaluations for Contractors and Sub-Contractors in coordination with relevant stakeholders.

  • Review and approval of Contractor Invoices including verification of inclusions, ensuring costs and quantities are documentarily supported, and compliant with contractual and procedural requirements.

  • Tracking of Invoices status through Client internal processes and Ministry of Finance Payments Platform.

  • Cash-Flow Monitoring and Forecasting (Requested vs Awarded vs Consumed budget), and preparation of Budgetary Requisitions.

  • Preparation of technical Request for Proposal (RFP) Packages in compliance with the KSA New Unified Procurement Laws and ETIMAD portal requirements, including coordination with Local Content and Government Procurement Authority (LCGPA).

  • Ensure congruence of Scope, Deliverables, and Payment Terms of work packages prior to issuance to bidders.

  • Soliciting proposals for work packages from multiple bidders, including preparing responses to bidder queries in coordination with relevant stakeholders.

  • Review of received proposals, and preparation of comparative assessment for Client review and approval.

  • Preparation and / or review of bespoke agreements where required to facilitate works package award.

  • Monitoring of Plan and Actual Progress based on Contract, Works Order, or Project, as per agreed schedule with Contractor.

  • Tracking of Project Documentation status such as Requests for Information, Work Requests, Technical Queries, and Technical Submittals.

  • Preparation of Weekly Departmental Report, highlighting Priority Projects, Critical Issues, Mitigation Measures, and Active Projects’ Status.

  • Providing updates and data for Governmental Reports and Performance Monitoring Systems.

  • Perform other duties as assigned by the Section Manager or Director of Engineering Department. 

Experience and Qualifications:  List the background experience required for the position, number of years’ experience, in what fields. Describe the desirable academic background.

  • Bachelor’s Degree in Engineering, Quantity Surveying, Construction Management or related field from a Western University.

  • Applicant should have a minimum of 12 years of experience in Engineering and Infrastructure contracts, including pre-award contract administration, and procurement with emphasis on administration activities which includes design, consulting studies, infrastructure projects, public works, and large value infrastructure type construction contracts.

  • Experience in data analysis, change control, and project reporting works is highly desirable.

  • Must have excellent writing skills Attention to detail and accuracy in work.

  • Must also be computer literate and skilled in the use of MS Office, (MS Word, MS Excel, MS PowerPoint) for word processing and presentation of spreadsheets, and use of other analytical software tools.   

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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OUR MISSION

We’re committed to delivering innovative infrastructure, defense and security solutions to enable a sustainable, safer, smarter and more connected world.

ABOUT US

Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance.

Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future.

PARSONS IN CANADA

Parsons has contributed to major infrastructure projects in Canada since the 1940’s, helping to design and build many well-known landscapes across the country, including the Regina Bypass, Turcot Exchange, Kicking Horse Canyon, Olivier-Charbonneau Bridge, and the Edmonton Light Rail Transit. Our markets are diverse, including Bridge, Tunnel, Road and Highway, Aviation, Rail and Transit, Smart Vehicle Solutions, Smart Mobility, Integrated Delivery, Environmental Remediation, Mining and Reclamation, and Water/Wastewater, as well as serving numerous industrial clients. The Parsons’ signature stands out and our achievements have been recognized via numerous awards for innovation and quality, particularly in long-span bridges, complex brigles, and major road networks expansions. Our teams work across Canada in many provinces, including Alberta, Ontario, Manitoba, British Columbia, Quebec, Saskatchewan, Northern Territories and the Yukon.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.

2021 Forbes The Best Employers for Diversity Badge

For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.

2023 Military Friendly Top 10 Employer Badge
Diversity, Equity, Inclusion & Belonging Badge
2023 World's Most Ethical Companies Ethisphere Badge
2023 Readers' Choice Top 50 Employer for STEM Workforce Diversity
2023Woman Engineer Magazine Top 50 Employer Badge
2023 Los Angeles Business Journal DEI Company of The Year Badge
2023 Equality 100 Leader in LGBTQ+ Workplace Inclusion Badge
2023 Vets Indexes 4 Star Employer Badge
2023 Military Times Best Employer for Vets Badge
Proudly Supporting ESGR Badge
2023 Minority Engineer Magazine  Reader's Choice Top 50 Employer Badge
2022 U.S. Department of Labor Gold Award Badge
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4 Continents

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75+ Years

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17,000+ Employees

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80+ Languages

COMPETITIVE BENEFIT OFFERINGS

Financial Wellness

We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.

Work Life Harmony

Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.

Career Development

We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.

Veteran Support

We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.

Mind & Body

At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.

Health

Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.

Want to learn more about the benefits eligible for the Parsons’ location you are interested in? Connect with one of our recruiters for further detail.

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Parsons has a long-standing reputation as an industry leader in domestic and international engineering and construction projects. The company also has a solid history supporting federal government work.”

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Chris
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