Job Description:

Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will get to coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent is typically responsible for a small to medium-sized project.

What You'll Be Doing:

• Provide coordination support for Continuity of Operations, Business and delivery coordination and related tasks as assigned from time to time.

• Prepare / support special or one-time reports, summaries, or replies to inquires relating to the PMC deliverables; selecting relevant information from a variety of sources such as reports, documents, correspondence, and other offices, etc., under general directions.

• Prepare Action Items and Notes commitments made by executives during meetings and arranges for Data Squads’ implementation.  

• Review outgoing correspondence for executive’s approval and alert authors to any conflict with the file or departure from policies or executive’s viewpoints; gives advice to resolve the problems.

• Summarize the content of incoming materials, specially gathered information, or meetings to coordinate the new information with background office sources; draws attention to important issues.

• Advise incoming personnel procedures and onboarding.

• Strong Internal/External Coordination capability, some technical and non-technical writing skills, organization skills, and customer service skills.

• Able to extract and synthesize complex information to prepare briefings, read ahead materials and other documentation.  

• Briefing skills, project management, strategic planning, organizational skills, and resource management.  

• Strong ability to communicate effectively in English, both orally and in writing.

• Strong ability to work cooperatively and collaboratively as a team member and meet schedules and timelines consistently with accuracy and attention to detail.

• Competency to work independently and under pressure.

• Performs as an Information Officer (IO) responsible for facilitating Records Management for the assigned organization. IO duties include ensuring the following actions are completed: Office Inventory of all admin and mission records; Office File Plan is in place; filing systems for hardcopy and softcopy records have been established; office personnel are trained on records management processes; and Records are being filed appropriately.

What Required Skills You'll Bring:

• Possess a Bachelor’s Degree or higher in business and operations management related field with at least 6 years of relevant experience.

• Minimum 5 years working in the construction industry in supporting roles.

• Demonstrated experience of Microsoft Office Applications and demonstrate the ability to independently develop material using these applications. Competent user level skill in Microsoft Excel 

• Ensuring confidential information and documents are managed with complete discretion.

• Acts with urgency when managing communications and completing tasks, making sure that everyone is aware of updated information on time.

• Handling and Managing Project Documents, Policies and Procedures

• Strong organizational and time management skills

• Strategic Planning and Scheduling Skills

• Effective Communication Skills

• Working Knowledge of Electronic Document Management Systems (Aconex

• Ability in Photo, Video Editing, Presentations and Digital Marketing

What Desired Skills You'll Bring:

• Demonstrated experience and demonstrated proficiency to perform Information Officer duties using general guidelines for desired product(s). 

• Demonstrated experience in gathering information to synthesize functional needs. 

• Demonstrated experience in Research/Information Gathering.

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.