Contracts Specialist

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Office
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Qatar
QA - Doha
Req ID Icon
R152518
Category:
Legal/Contracts/Procurement

Job Description:

Contracts Specialist

Doha, Qatar

Parsons is looking for an amazingly talented Contracts Specialist to join our team! In this role you will get to perform contract administration assignments.

What You Will Be Doing

  • Responsible for procurement of goods or services for client corporate functions.

  • Ensure that client secures the best deals for materials and services obtained.

  • Prepare and assist with project-related contracts ensuring alignment with respective project's needs.

Tendering:

  • Liaise and communicate with client relevant departments on materials or services required to deliver the scope of work and fulfill the client needs, including consultant/contractor/construction materials etc.

  • Implement standardized tendering methods for project procurement, using standard templates, tools and documents that facilitate tender preparation.

  • Assist in maintaining accurate vendor database (contractors, suppliers, consultants): ensure database reflects latest information on pricing, delivery time and resources.

  • Manage end-to-end RFP process -from bid scoping, bid conditioning and evaluation (technical and commercial), shortlisting/selection to award.

  • Prepare Invitation letter in case of pre-qualification and/or shortlisting for tender Issues at client.

  • Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising on the most suitable contracting strategy given the scope of work.

  • Prepare contract documentation to ensure clarity of scope and requirements for deliverables and timing in line with client objectives, draft contract agreements with the most compatible legal and commercial terms.

  • Issue documents/contracts for review by Manager, C&P Corporate.

  • Draft responses to tender queries which relate specifically to contractual, commercial and financial aspects of the tender agreement.

  • Recommend vendors based on bids along with vendor scorecards.

  • Create and maintain list of Tier 1, 2 and 3 suppliers and their performance scorecards.

  • Collect feedback from relevant departments on supplier/ service performance.

  • Assist in negotiation with contractors to ensure highest quality service at the most effective price.

Contract processes:

  • Carry out the evaluation and agreement on all variations, change orders or concession requests with the contractor/consultant: and prepare submission together with requesting department to Tenders Committee for approval.

  • Prepare financial statements during the period of the contract, detailing the financial position for the requesting departments.

  • Coordinate supplier/ contractor payments with Finance/Accounting department.

  • Undertake contract related processes and monitor contract progress.

Control mechanisms:

  • Monitor the work of the awarded contractor/consultant/stakeholder by liaison with relevant client departments, to ensure compliance with the contract.

  • Take actions/escalate when the contract is not being adhered to.

  • Review disputes with contractors related to project procurement/contracts.

  • Negotiate and recommend best way forward to resolve disputes to ensure mutual satisfaction of both parties; liaise with relevant departments (e.g. Legal, Finance. etc.) as needed for proper dispute management.

Data and reporting:

  • Ensure maintenance and update of data such as information about contractor's prices and receipts and records of purchased goods.

  • Update data such as changes In Information about suppliers' products and prices.

  • Develop reports on project procurement functions.

Other duties:

  • Assist in the preparation of timely and accurate MIS statements and reports

  • Perform other duties and responsibilities as needed as well as determine am manage priorities with minimal guidance.

What Required Skills You Will Bring

  • Bachelor's degree in Engineering or similar discipline.

  • 8+ years of experience in large scale construction management.

  • Knowledge of tendering and procurement processes (should have performed procurement/contracting duties).

  • Experience in awarding and managing contracts; knowledge of commercial, technical and legal contract terms.

  • In-depth knowledge of procurement and contracting standards, requirements, internal controls, policies and procedures; understanding of the local regulation.

  • Working knowledge of PC software packages typically associated with contract administration.  Ability to perform in a management capacity is also required.

What Desired Skills You Will Bring

  • Diligent about enforcing standards, procedures and policies

  • Excellent communication skills (including verbal as well as writing and drafting skills)

  • Advanced/multiple linguistic skills lo manage relationships with local and international contractors, knowledge of Arabic is required

  • Adept at building and maintaining strong relationships

  • Able to manage lime and prioritize work efficiently

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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OUR MISSION

We’re committed to delivering innovative infrastructure, defense and security solutions to enable a sustainable, safer, smarter and more connected world.

ABOUT US

Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance.

Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future.

PARSONS IN CANADA

Parsons has contributed to major infrastructure projects in Canada since the 1940’s, helping to design and build many well-known landscapes across the country, including the Regina Bypass, Turcot Exchange, Kicking Horse Canyon, Olivier-Charbonneau Bridge, and the Edmonton Light Rail Transit. Our markets are diverse, including Bridge, Tunnel, Road and Highway, Aviation, Rail and Transit, Smart Vehicle Solutions, Smart Mobility, Integrated Delivery, Environmental Remediation, Mining and Reclamation, and Water/Wastewater, as well as serving numerous industrial clients. The Parsons’ signature stands out and our achievements have been recognized via numerous awards for innovation and quality, particularly in long-span bridges, complex brigles, and major road networks expansions. Our teams work across Canada in many provinces, including Alberta, Ontario, Manitoba, British Columbia, Quebec, Saskatchewan, Northern Territories and the Yukon.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.

2021 Forbes The Best Employers for Diversity Badge

For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.

2023 Military Friendly Top 10 Employer Badge
Diversity, Equity, Inclusion & Belonging Badge
2023 World's Most Ethical Companies Ethisphere Badge
2023 Readers' Choice Top 50 Employer for STEM Workforce Diversity
2023Woman Engineer Magazine Top 50 Employer Badge
2023 Los Angeles Business Journal DEI Company of The Year Badge
2023 Equality 100 Leader in LGBTQ+ Workplace Inclusion Badge
2023 Vets Indexes 4 Star Employer Badge
2023 Military Times Best Employer for Vets Badge
Proudly Supporting ESGR Badge
2023 Minority Engineer Magazine  Reader's Choice Top 50 Employer Badge
2022 U.S. Department of Labor Gold Award Badge
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4 Continents

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75+ Years

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17,000+ Employees

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80+ Languages

COMPETITIVE BENEFIT OFFERINGS

Financial Wellness

We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.

Work Life Harmony

Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.

Career Development

We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.

Veteran Support

We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.

Mind & Body

At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.

Health

Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.

Want to learn more about the benefits eligible for the Parsons’ location you are interested in? Connect with one of our recruiters for further detail.

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Parsons has a long-standing reputation as an industry leader in domestic and international engineering and construction projects. The company also has a solid history supporting federal government work.”

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Chris
Sr. Corporate Recruiter

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