Administrative Assistant (Saudi National)

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Office
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Saudi Arabia
SA - Riyadh
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R152969
Category:
Accounting/Finance/Administration

Job Description:

The Administrative Assistant plays a crucial role in providing support to the administrative functions of an organization or department. They assist with various tasks to ensure smooth operations and efficient workflow. The responsibilities may vary depending on the specific needs and requirements of the organization, but typically include the following:

General Administrative Support:

  • Answering phone calls, taking messages, and handling correspondence.
  • Managing calendars, scheduling appointments, and arranging meetings.
  • Greeting and assisting visitors, clients, or employees.
  • Maintaining and organizing files, documents, and records.
  • Handling incoming and outgoing mail, emails, and faxes.
  • Ordering and maintaining office supplies and equipment.

Data Entry and Documentation:

  • Accurately entering and updating data in various databases or systems.
  • Compiling, organizing, and preparing reports, memos, and presentations.
  • Proofreading and editing documents for grammar, spelling, and formatting.
  • Creating and maintaining spreadsheets, charts, and other documents.

Travel and Event Coordination:

  • Making travel arrangements, including booking flights, accommodations, and transportation.
  • Coordinating logistics for meetings, conferences, and events.
  • Assisting with event planning, including venue selection, catering, and guest coordination.
  • Managing travel and event budgets, expense reports, and reimbursements.

Communication and Correspondence:

  • Maintaining contact lists and updating employee directories.
  • Drafting and formatting professional emails, letters, and memos.
  • Coordinating internal and external communications.
  • Assisting with the preparation and distribution of newsletters or other communication materials.

Meeting and Project Support:

  • Scheduling and organizing meetings, including room setup and audiovisual arrangements.
  • Preparing meeting agendas, materials, and presentations.
  • Taking meeting minutes and distributing them to relevant stakeholders.
  • Assisting with project coordination, tracking deadlines, and following up on action items.

Office Management:

  • Assisting with facilities management, including coordinating repairs and maintenance.
  • Maintaining office policies and procedures, ensuring compliance with regulations.
  • Managing office equipment, troubleshooting issues, and arranging repairs or replacements.
  • Assisting with onboarding new employees and providing administrative support to the HR department when needed.

What Required Skills You'll Bring: 

  • Bachelor's degree (or equivalent) and typically 5+ years of relevant work experience. 

  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. 

  • Ability to analyze and revise operating practices to improve efficiency. 

  • Detail oriented and comfortable working in a fast-paced office environment 

What Desired Skills You'll Bring: 

  • Exceptional oral and written communication skills 

  • Superior organization skills and dedication to completing projects in a timely manner 

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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OUR MISSION

We’re committed to delivering innovative infrastructure, defense and security solutions to enable a sustainable, safer, smarter and more connected world.

ABOUT US

Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance.

Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future.

PARSONS IN CANADA

Parsons has contributed to major infrastructure projects in Canada since the 1940’s, helping to design and build many well-known landscapes across the country, including the Regina Bypass, Turcot Exchange, Kicking Horse Canyon, Olivier-Charbonneau Bridge, and the Edmonton Light Rail Transit. Our markets are diverse, including Bridge, Tunnel, Road and Highway, Aviation, Rail and Transit, Smart Vehicle Solutions, Smart Mobility, Integrated Delivery, Environmental Remediation, Mining and Reclamation, and Water/Wastewater, as well as serving numerous industrial clients. The Parsons’ signature stands out and our achievements have been recognized via numerous awards for innovation and quality, particularly in long-span bridges, complex brigles, and major road networks expansions. Our teams work across Canada in many provinces, including Alberta, Ontario, Manitoba, British Columbia, Quebec, Saskatchewan, Northern Territories and the Yukon.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.

2021 Forbes The Best Employers for Diversity Badge

For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.

2023 Military Friendly Top 10 Employer Badge
Diversity, Equity, Inclusion & Belonging Badge
2023 World's Most Ethical Companies Ethisphere Badge
2023 Readers' Choice Top 50 Employer for STEM Workforce Diversity
2023Woman Engineer Magazine Top 50 Employer Badge
2023 Los Angeles Business Journal DEI Company of The Year Badge
2023 Equality 100 Leader in LGBTQ+ Workplace Inclusion Badge
2023 Vets Indexes 4 Star Employer Badge
2023 Military Times Best Employer for Vets Badge
Proudly Supporting ESGR Badge
2023 Minority Engineer Magazine  Reader's Choice Top 50 Employer Badge
2022 U.S. Department of Labor Gold Award Badge
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4 Continents

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75+ Years

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17,000+ Employees

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80+ Languages

COMPETITIVE BENEFIT OFFERINGS

Financial Wellness

We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.

Work Life Harmony

Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.

Career Development

We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.

Veteran Support

We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.

Mind & Body

At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.

Health

Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.

Want to learn more about the benefits eligible for the Parsons’ location you are interested in? Connect with one of our recruiters for further detail.

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Parsons has a long-standing reputation as an industry leader in domestic and international engineering and construction projects. The company also has a solid history supporting federal government work.”

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Chris
Sr. Corporate Recruiter

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